Contract Preparation, Tendering and Bids Evaluation
Course Methodology
This course uses individual and group exercises aimed at helping
participants learn all key contract management activities. The course also
features several case studies, presentations, and role-plays by participants,
followed by plenary discussions. In addition, this course incorporates pre-and
post-testing.
Course Objectives
By the end of the course, participants will be able to:
- Outline the essential elements of contracting
- List the major steps involved in contract
preparation procedures, including developing an adequate scope
of work, terms and conditions, and sourcing strategy
- Identify different types of contracts and discuss
several contracting strategies, including pricing
- Describe the process of preparing tenders,
developing tender documents, and inviting qualified bidders
- Use evaluation criteria to select the
most appropriate contractors for the project
Target Audience
All those involved in any step of the contract pre-award phase of the
contracting process, including personnel involved in determining the best
contracting strategy, sourcing decisions, and tendering.
Target Competencies
- Contract preparation
- Tendering
- Bids evaluation
- Writing scope of work
- Planning pre-award process
- Understanding bidding process
Overview of Contracting and Tendering
- Elements of a contract
- Important concepts used in contract management
- Problems in contracting
Contract Preparation
- Setting up a contracting strategy
- Contracting methods
- Scope of work
- Implications of a poor scope of work
- Terms and conditions
- Determining sourcing strategy
Contract Types and Strategies
- Fixed price contracts
- Fixed price with economic price adjustment
- Fixed price with incentives
- Cost plus fixed fee
- Cost plus award fee
- Cost plus incentive fee
- Time and material contracts
- Intellectual properties
Tendering Procedures
- Tendering objectives
- Preparing and developing tender documents
- Inviting potential bidders
- Tender briefing
- Receiving and opening of bids
Bids Evaluation and Contract Award
- Preliminary examination of bids
- Detailed examination of bids
- Commercial evaluation
- Technical evaluation
- Scoring protocol
- Methods of awarding a contract